Google Meet is a video conferencing service offered by Google, designed for online meetings and collaboration. It allows users to connect with others through video and audio calls, share screens, and participate in interactive features like chat and reactions.
Integration Requirements
This integration is available for the Employee Learning Cloud only
To enable the Google Meet integration on your account, you must have someone who has both Google Meet administrator credentials (someone who can approve applications) and WorkRamp admin access
To learn more about Creating and Managing Events in WorkRamp click here.
Enabling Google Meet in WorkRamp
There are two steps to enable the integration in WorkRamp:
Below we will go into detail on each of these steps.
1. Authentication
Start by going to Settings > Integrations > Google Meet in the Admin console:
Click "Enable" button to authenticate and connect your Google account.
Once your Admin has granted WorkRamp access any user can link their Google account to WorkRamp to use for Events.
2. Adding user accounts to host meetings
Once your organization's permission is granted, users throughout your organization can add their individual user accounts to be used as hosts of future event sessions.
Navigate to Settings > Integrations > Google Meet. Click the "Add Account" button to connect the Google user account:
If needing to add a non-Admin's profile to the Google Meet integration, you can temporarily provide the user with Admin access to set up the integration. Once set up, you can remove their Admin access and their profile will remain connected in the Google Meet integration.
3. Event Session enablement
To enable the Google Meet links within Event Sessions navigate to the specific session tile, scroll down to the 'Meeting link owner' section and select the desired user account from the list. The selected user will be the host within Google Meet, the meeting link will be generated using the user's profile and they will be able to make edits to the meeting settings from their Google Meet account if necessary.
Attendance Auto-Tracking
For each Event Session, you can enable auto-tracking. Once enabled, attendance tracking will automatically update an attendees' status in WorkRamp after the session has ended. The status will either be 'Attended' or 'Absent' based on whether a Learner attended any portion of the meeting. Any user that has joined a meeting will be stored and updated as 'Attended'. There is no time limit or requirement to stay on the meeting for any duration beyond the initial joining.
FAQ
Who is the owner of each Meet?
The chosen 'Meeting link owner' selected during event session creation.
Does making someone an instructor give them access to the Google Meet settings and other functionalities?
No, only the single user's account selected to host the Meet will have access to the Meet settings within Google.
Will users be able to mark their own attendance for the Event Session when Google Meet is enabled for it?
No, when using this feature, the “Allow Learners to self-report attendance” setting will be disabled since the attendance data Google sends us will always take precedence.
For auto-tracking to work, does the user's Google Meet account need to match their email address in WorkRamp?
Yes, in order for WorkRamp to capture the attendance of each attendee, the email used to join the Google Meet must be the same email as the Learner's profile in WorkRamp.
How long does it take for the auto-attendance data to appear in WorkRamp?
Session attendance is updated through Google Meet every 15 mins, so you can expect attendance updates with 15-20 minutes of a session ending.