In order to reduce the need for manually assigning the same content on a regular basis the Repeat Assignment setting automates these re-assignments. Enabling the feature will cut down on repetitive manual assigning for content that is not changing from one assignment interval to the next - such as for Compliance trainings like yearly Sexual Harassment Prevention or bi-annual Security Trainings.
The Repeat Assignment setting is available for Guides, Paths and SCORM modules. Admin can select how frequently an assignment should be repeated and once the interval has been met, the assignment will be automatically reassigned to all Learners that have been previously assigned the training.
Note: For Guides and SCORM modules, there is also a synced progress setting, that allows the user to only have to complete the training once. Please make sure to disable the setting before or while enabling this Repeat Assignments setting.
How to Setup Repeat Assignments
Guides:
Search for the specific Guide.
Click ‘Edit Draft’ on the top right.
In the Guide Editor's top right navigation, click the overflow menu and select "General"
Check the ‘Repeat Assignment’ box and fill out the ‘Reassign every’ and ‘Interval’ fields. It is optional to set an ‘Intervals Due After Assignment' (Due Date).
Hit [Save].
SCORM:
Search for the specific SCORM module.
Select ‘Edit’ on the top right.
Click ‘Settings’ on the top right.
Check the ‘Repeat Assignment’ box and fill out the ‘Reassign every’ and ‘Interval’ fields. It is optional to set an ‘Intervals Due After Assignment' (Due Date).
Hit [Save].
Note: Enabling the setting on the training will add ALL Learners previously assigned the training to the repeating schedule. The input value within ‘Reassign every’ is based on the Learner’s most recent assignment date for a given training, NOT the date you enable this setting.
Path:
Search for the specific Path.
Select ‘Edit’ on the top right.
Scroll down to the ‘Settings’ section.
Check the ‘Repeat Assignment’ box and fill out the ‘Reassign every’ and ‘Interval’ fields. It is optional to set an ‘Intervals Due After Assignment' (Due Date).
Hit [Save].
Note: The 'Sync Progress Across Paths' setting for any Guides/SCORM will be respected even if the Repeat Assignment setting is enabled on the Path. If Synced Progress is enabled, it will result in those modules automatically being marked as complete when the new assignment is created. To only have the user receive assignments for the individual modules, you should setup 'Repeat Assignments' on the modules themselves and not the Path.
FAQ
What if a user no longer needs to complete the training on a cadence (i.e a Learner is no longer a Manager and does not need to complete the yearly Manager compliance training)?
As of 8/31/2022, you can remove a user from the Repeat Assignment setting by using the menu beside the user's assignment row and selecting 'Toggle Repeating Exemption Status' or if the repeat assignment has already been disabled, you will see this option for the user:
I accidentally disabled the Repeat Assignments for a user. Can I re-enable the setting for their assignments?
Yes, you can also 'Toggle Repeating Exemption Status'.
What if a user has two assignments for the same Guide?
The user's repeat assignment will be based on the most recently assigned training, specifically based on the assignment date.