Teams Meetings is a remote conferencing service within Microsoft Teams that combines video conferencing, online meetings, chat, and mobile collaboration. The WorkRamp / Teams Meetings integration allows admins to add Teams meeting links directly to Event sessions hosted in WorkRamp.
This integration is available for events hosted on the WorkRamp Employee LMS (i.e. Internal platform).
Integration Requirements
This integration is available for the Employee Learning Cloud only
To enable the Microsoft Teams Meetings integration on your account, you must have someone who has both Teams administrator credentials (someone who can approve applications) and WorkRamp admin access
To learn more about Creating & Managing Events in WorkRamp click here.
Enabling Teams Meetings in WorkRamp
There are two steps to enable the Teams Meetings integration in WorkRamp:
Below we will go into detail on each of these steps.
1. Authentication
To get started with the setup, navigate to Settings > Integrations > Teams - Meetings.
On the Teams - Meetings page, click "Enable" button which will activate a pop-up to authenticate within Teams. During authentication the Admin will be prompted to provide WorkRamp with read/write access to all users within your Teams instance. This must be provided in order to use the integration.
Once the admin has granted WorkRamp access any user can link their Teams account to WorkRamp to use for Events.
2. Adding user accounts to host meetings
Once the organization's permission is granted users throughout the organization can add their individual user accounts in order to be hosts of future event sessions.
Navigate to Settings > Integrations > Teams - Meetings. Click the button that says "Add Account" & you will be required to authenticate through Teams.
If needing to add a non-Admin's profile to the Teams - Meetings integration, you can temporarily provide them with Admin access to set up the integration. Once set up, you can remove their Admin access and their profile will remain in the Teams integration settings.
3. Event session enablement
To enable the Microsoft Teams Meetings links within event sessions you wil want to go to or create a new event session. Within the event session scroll down to the 'Meeting link owner' section and select the desired user account from the list. The selected user will be the host within Microsoft Teams, and will be able to make edits to the meeting settings from their Teams instance if necessary.
FAQ
Is it possible to track attendance with Teams Meetings for Events?
Yes, please check Microsoft Teams Meetings Attendance Tracking
Who is the owner of each Meeting?
The chosen 'Meeting link owner' selected during event session creation
Does making someone an instructor give them access to the Teams Meeting settings & other functionalities?
No, only the single user's account selected to host the Meeting will have access to the Meeting settings within Teams
Is the Chat available for Teams Meetings?
Yes, the chat associated with a Teams Meeting is available but only once the meeting has started (it will not be available prior to the meeting start)
Are breakout rooms supported via the Teams Meeting integration?
Yes, but they are not available prior to the meeting (not available to be pre-set prior to the meeting starting)