This article explains how to enable AI Simulations, manage who can access it, assign simulations to learners, and track learner progress. It is written for Administrators and Content Editors.
📌 Prerequisites
AI Simulations must be enabled for your WorkRamp account before you can set it up. Speak to your Account Manager or Customer Success Executive if you do not have access.
Enabling AI Simulations
Once AI Simulations has been added to your account, navigate to Settings > Integrations > Content to find the AI Simulations tile. The status will show as 'Connected'.
Select 'Open AI Simulations Admin' to go directly to the AI Simulations platform where you can create and manage simulations.
Managing access
From the AI Simulations integration tile, control which learners can see AI Simulations in their Learner Home.
Allow access to all learners
Tick 'Allow all users to access AI Simulations via Learner Home'. This adds an AI Simulations item to the left-hand navigation for all users, giving them access to all published simulations.
Restrict access to specific users or groups
To restrict access to particular individuals or teams, select the 'Permissions' tab from the integration tile and use Custom Permissions to configure granular access.
📌 Note: We will soon be deprecating this level of access from the integration tile and it will be replaced by having the ability to add AI Simulations to Paths and Libraries
Assigning Simulations
⚠️ Warning
You must publish a simulation before you can assign it to learners. Drafts cannot be assigned. See the Creating an AI Simulation article for how to publish.
Navigate to the simulation you want to assign from the Content list.
Select 'Assign' from the simulation overview page.
In the 'Users/Groups' field, add learners individually or by group.
Optionally, set a 'Due Date', add a 'Message' to the learner, or tick 'Schedule assignment date' to send the assignment at a specific date and time.
Select 'Assign'.
💡 Tip
AI Simulations supports the same assignment options you use with other WorkRamp content - due dates, custom messages, and scheduled assignments.
Tracking and Managing Learners
The simulation overview page gives you a real-time view of every assigned learner. At the top of the page, four headline stats are displayed:
Assigned - Total number of learners assigned to this simulation.
Overdue - Number of learners who have missed their due date.
Completion Rate - Percentage of assigned learners who have completed.
Average Grade - Mean score across all completed and failed attempts.
The assignment table below the stats lists every assigned learner with their individual status, progress, grade, due date, completion date, and assigned date. Use the Status and Group filters or search by name or email to find specific learners.
Actions from the overview page
Select the three-dot menu (⋮) next to the simulation title to access additional options:
'Preview' - Run through the simulation as a learner.
'Copy' - Duplicate the simulation.
'Notifications' - Configure email notifications for this simulation.
'Scheduled Assignments' - View and manage any scheduled assignment rules.
'Hide' - Remove the simulation from the content list without deleting it.
'Delete' - Permanently remove the simulation.
⚠️ Warning Deleting a simulation is permanent and cannot be undone. Any learner assignment data associated with the simulation will also be removed. |
Sending reminders
To remind a learner who has not started, is in progress, is overdue, or has failed, select the email icon next to their name in the assignment table. A confirmation is shown after sending.
Deeper analysis
For deeper analysis, select 'Scores, Goals, Insights and more' from the overview page. This opens the full AI Simulations analytics view with individual attempt breakdowns, goal performance, and simulation-specific insights. See the Reporting article for more detail.
FAQs
Can I assign a simulation to a group?
Yes. In the 'Users/Groups' field, search for and select a group. All members of that group will be assigned the simulation.
Can I unassign a learner after assigning them?
Yes. Select the three-dot menu next to the learner's name in the assignment table and select 'Unassign'.
Can I manually mark a simulation as complete?
Yes. Select the three-dot menu next to the learner's name and select 'Mark as Complete' or 'Mark as Not Started' as needed.